Roy E. Downham, namesake of UW-Green Bay’s Downham Hall passed away

UW-Green Bay learned of the passing of Roy E. Downham on Jan. 27. Downham and friends, Robert Schaefer, John Robishaw, James Temp and Donald Long founded the non-profit University Village Housing, Inc. (UVHI) to develop resident housing for students at UW-Green Bay.

In 1994, Roy was recognized for his contributions to the development of university housing and for his service on the UVHI Board of Directors when University leaders dedicated a new three-story residence hall in his name.

During his career, Roy served on the Board of Directors for the following companies: TEC Systems Inc., ASI, Four Corp, Strategic Data Systems, Belmark, Nautilus Condo Assoc., Hurlbut Inc., UVHI, Bay Highlands Development, Ltd. and Kellogg Bank (now Associated Bank) where he was a Director for 13 years.

His long career as a mechanical engineer and businessman is documented in his obituary. Visitation for Roy will be held on Thursday, Feb. 4, 2021 at Lyndahl Funeral Home, 1350 Lombardi Ave. from 4 to 7 p.m.

Video: What to Expect in Residence Life

Hi, I’m Julianne Crayton. I’m the Assistant Director of Operations in Residence Life. Our staff has been preparing procedures and our buildings for your arrival in the fall. We have implemented new processes to make it a safe place for you to live.

We have stretched out our move-in process to multiple days to create time slots so that fewer people will be on campus at a time. It is important that you complete your pre-check-in process prior to arrival so that you can complete your check-in on time. You also need to have your ID card for check-in, so if you have not already picked it up please do so prior to arrival.

There are other things that you’ll want to be aware of. Everyone will need to be in face coverings during the move-in process. This is for the safety of everyone involved, both staff and yourself. Please have those with you when you arrive.

Something that will also be new as part of our check-in process is a temperature screening while you are waiting in line for your check-in. A staff member will come through the line to make sure that you have completed your online health assessment and also to screen your temperature.

Once you have settled into campus there are also some things that we have implemented to keep you safe throughout your semester with us. There have been capacities assigned to each common area within the buildings. This will include the kitchen, lounges and any other common area that you enter such as a laundry room. The elevators will also have capacities. These are to limit your exposure to others and also so that you can maintain social distance in these locations. Once again masks will need to be worn for the protection of everyone in these areas.

There have also been changes made to our visitor policy. Visitors will only be allowed during the day so there will not be an opportunity for overnight guests. There’s also a limit to how many guests can be in each space and more information will be provided on this to you.

When you enter the buildings, you will also notice that we have installed hand sanitizing stations, one per building. This is for your convenience and can be used whenever you would like. Our staff is also implementing enhanced cleaning procedures so that you can feel safe while you are out and about in your buildings. Our community center which houses our front desk will still remain open 24 hours, seven days a week.

We will also still continue to offer a robust array of activities and engagements so that you can continue to make lifelong friendships and connections while here at UW-Green Bay.

If you have any questions, please feel free to reach out to us at at any time.

Thank you.


Photo of the letters GB and a large heart with a phoenix carved in the lawn at the UW-Green Bay campus.

Video/Photos: UW-Green Bay staff member creates lawn art

A member of the Phoenix family (we have intel it is area coordinator of UW-Green Bay Residence Life, Jeff Willems) created an artistic lawn art depicting large hearts anchoring the words “UWGB Phoenix” with lawn clippings. The lawn art is located on a hill in the east housing lot.


Click to advance slideshow or view the album on Flickr.

UWGB Phoenix Lawn Art

– Video and photos by Sue Pischke

UW-Green Bay Office of Residence Life update

Below is a message from Director of Residence Life Gail Sims-Aubert to Phoenix families regarding Residence Life at UW-Green Bay.

Phoenix Families,

We share your concerns.

We know you want your UW-Green Bay student to be able to move to campus this fall, but you also want them to be safe. We do, too.

The Office of Residence Life is collaborating with our campus health/wellness partner, Prevea, and Brown County Public Health to develop community standards and safety measures for our campus housing.  Though we cannot predict the future, we do feel confident that we can move our residential students in to their fall assignments at the end of August as planned.

The process of moving to campus and the practice of living in a communal setting will likely look quite different in the coming academic year. However, all decisions to alter cleaning practices and services to our residential students are being driven by an abundance of caution. These new strategies will be communicated to both you and your UW-Green Bay student in the coming weeks, so that final preparations can be made to move to campus.

We also recognize that the pandemic has created significant change for many. We are aware that in some cases family finances have been impacted, students’ sense of security has been altered and others have had to recognize vulnerabilities in regard to personal health. For these reasons, we want to work with you and your student to create the living situation that best meets their needs. If your student has questions or concerns about their fall assignment, please encourage them to reach out and allow us the opportunity to position them for success as they move forward with their college career.

Thank you for working with your student in choosing UW-Green Bay.

Go Phoenix!

Gail Sims-Aubert
Interim Vice Chancellor for Student Affairs & Campus Climate
Director of Residence Life

Phone: 920-465-2040
Contract Termination Link

UW-Green Bay virtual bunco meeting

UW-Green Bay after hours Bunco meetup goes digital

When the COVID-19 pandemic threatened to stop a group of UW-Green Bay staff from gathering this month for Bunco—an informal after-hours ritual—a Zoom virtual meeting saved the day.

“Let’s be honest, I miss everyone and could really use some of the laughs!” wrote Residence Life Area Coordinator Amy Mauk, in an early planning email message. “Finding an online way to do Bunco has proved to be harder than you think. But we think we have found a way, and with the assistance of Virginia (Englebert), I think we have found a viable option using Zoom.”

The play-of-game requires three tables each set with two teams of two, through which players rotate based on if they win or lose each round, ensuring each participant has an opportunity to visit with the other eleven throughout the course of the evening. Instead of tables, the players rotated between breakout rooms within the Zoom conference. Instead of sharing a set of dice, women raided their Yahtzee and Tenzi sets to use for their own turns. And everyone brings their own best snacks.

UW-Green Bay Bunco zoom meeting

For years these coworkers and friends gathered in a member’s private residence monthly to socialize, relax and play the dice game. The UW-Green Bay Bunco gatherings were first organized by Virginia Englebert, Residence Life information process consultant, and continue to this day. To the group, including women from all parts of the Green Bay campus, with diverse professional roles, the monthly gathering offers an important opportunity to connect and socialize.

If you have any UW-Green Bay virtual gatherings, be sure to share screenshots on social media with #VirtualUWGB!

Students who lived on campus reminded about U.S. Census

This message was sent to students living on the campus this year at UW-Green Bay:

A lot has changed this year because of COVID-19, including the methods the U.S. Census Bureau planned to count students living on college campuses. Due to current circumstances, most students across the nation have returned home and left their campus housing. The U.S. Census Bureau has indicated that they still want all students who normally would have lived on campus as of April 1, 2020 to be counted as such.

UW-Green Bay has been asked to provide the directory information, which includes name and permanent address, of all students living on campus before departing because of COVID-19. Information protected under the Family Educational Rights and Privacy Act (FERPA) will not be released. It is important for students to be counted at their campus address to give the U.S. Census Bureau an accurate picture of what a normal year is like as this will impact funding in those communities.

As the households you are now staying at fill out their Census data, they should not count you. If you have already been be counted, it is ok. The U.S. Census Bureau has tools to remove duplicate responses and prefers to have people counted and duplicates removed than to not have someone counted at all.

For more information watch the video.

Questions can be directed to the Office of Residence Life at

Housing and Meal Plan Refunds for students who have moved out of Residence Life

As a result of the COVID-19 pandemic, all students no longer living in University Housing will receive a prorated room credit, as well as a prorated credit for any remaining Housing resident meal plan funds. These credits will be applied to students’ campus SIS account. If the student has any outstanding balance on their SIS account, the amounts due will be subtracted from the credit total, and any remaining credit balance will be refunded to the student.

In order to receive refunds as quickly as possible, students are encouraged to enroll in Electronic Refunding, which allows for a direct deposit to be made to student bank accounts. More information on Electronic Refunding can be found on the Bursar’s website. For questions about electronic refunding, please call the Bursar/Student Billing at 920-465-2224 or email

Efforts are being coordinated with campus and UW System on the exact timing of when this credit will be issued. It is anticipated that credits will be applied to student SIS accounts in late April. Updates will be shared when new information is available. Thank you for your understanding and patience through this challenging time.

For questions regarding these Housing credits, please email the Office of Residence Life at, and someone will respond during normal work hours (Monday through Friday, 8:00 a.m. to 4:30 p.m.) For questions regarding your dining plan, please email the Union at

Frequently Asked Questions

Why is it a “credit,” not a refund?
While we are refunding students for these housing and meal plan costs, we refer to it as a credit, because it is applied to their SIS account first, and any outstanding amounts due are subtracted before a refund payment is issued.

When will the credit be applied?
The credit is expected to be applied to SIS accounts by late April.

How long will it take to receive the refund?
At this time the Bursar/Student Billing are processing refunds on Wednesdays. Once you see the refund posted on your SIS account, if you are enrolled in electronic refunding you should see the deposit in your bank 2 to 3 days later. If you receive paper checks, the paper check will be mailed 2 business days after refund has posted to your SIS account.

Can I enroll in Electronic Refunding now?
Yes, students can enroll, but must be enrolled 48 hours before refunds are processed. The vendor sets this timeframe. If a student enrolls on the same date refunds are processed, the refund will not go electronically. Information on enrolling in Electronic Refunding can be found at

What if I have a balance due?
If a student still has a balance due in their SIS account after the Housing credit is applied, they will not receive a refund payment and are still expected to pay their outstanding balance.

Can the credit be applied to next year’s housing?
No. Students cannot carry their refund into the next school year because of rules related to federal financial aid.

What are the dates that will be credited back?
As determined by UWS, prorated room reimbursements for students who vacated the residence halls will cover March 22, 2020 through the remainder of the spring semester (May 16, 2020).

Will the amount of my credit be affected by when I moved my belongings out of the room?
No. Students who were not able to get their belongings until later this semester will not be assessed any fees or see any impact on their housing costs/credits.

What if I moved out after March 27, 2020?
If you moved out after March 27, 2020, you could receive a prorated refund based on the date of your check-out as long as it happened before April 16, 2020. Per the housing contract, no refunds will be processed for move-outs during the last 30 days of a semester.

How much will the credit be?
The amount of the credit to the student’s SIS account will vary depending on the rate for their particular room type as well as the remaining balance on their meal plan.

Will the amount of my credit include my Advance Deposit?
Students who have departed campus who do not have any future housing contracts, will receive a refund of their Advance Deposit as a $200 credit to their SIS account. Any students with future housing contracts will not receive a refund. Their deposit will be rolled over to the next contract.

What happens with meal plan balances?
Remaining balances in resident meal plan accounts will be credited as a payment on the student’s SIS account. Pass Points always carry over from year to year and remain on the student’s account.

Residence Life Clarification, March 18, 2020

No student is required to move out of campus housing. But for the health and safety of the community, students are strongly encouraged to do so if you have that option. All students can request to stay in housing and those requests will be honored. If you choose to move out of your University residence, please follow the procedures in the email sent on March 17, 2020. Call the Office of Residence Life with any additional questions, at 920-465-2040.bAs outlined in the e-mail:

Begin the Express Check-out process as soon as practical, but no later than 10:00pm Friday, March 27, 2020.

All trash and personal items need to be removed during departure including any food in refrigerators or other areas.  All bikes need to be taken home and not left on bike racks or in apartments/rooms. Once all of your belongings have been removed from your apartment or room you need to complete the Express Check-out process online.  Any potential refunds will be issued based on check-out date so it is important to complete this process on the date you depart.

Before you leave campus empty your mailbox and pick up all packages as well as change subscription addresses (magazines, newspapers, etc.) to your off campus mailing address. Make sure your address is correct in SIS for forwarding purposes.  We forward mail and packages up to three months after your final departure from campus. Not all mail and packages are eligible for forwarding. If you have questions please call the Community Center front desk at 920-465-2040 or e-mail Residence Life at

Mailroom Hours
Monday – Thursday: 10 a.m. to 1 p.m. and 5 to 7 p.m.
Friday: 10 a.m. to 1 p.m.
Sunday: 5 to 7 p.m.

During the departure process please be respectful of the guidelines set by the CDC to limit the spread of the virus. For more information please visit the Center for Disease Control and Prevention (CDC) website. Remember to keep an appropriate amount of space from others around you and do not overcrowd elevators or corridors. We respectfully ask that you have no more than one other person assist you in moving out.

If you are currently experiencing fever, cough, shortness of breath, or flu-like symptoms, do not return to campus to remove your belongings. You should contact the Office of Residence Life at 920-465-2040 or

It could take up to 90 days to complete the room inspections and process advanced deposit refunds.  Continue to check your UW-Green Bay e-mail for updates.

If you have extenuating circumstances that prevent you from moving out your own belongings you can designate a person to do so for you.  Please complete the Designee Form.

If you feel you have an exception that requires you to stay in housing past Friday, March 27, 2020 at 10:00pm please complete the Request to Stay Form.  Once Residence Life receives your request to remain in housing it will be reviewed and you will be notified of approval or denial via your UWGB e-mail within 24 hours.

Please keep watching your UWGB e-mail for updates on important topics such as room selection, summer housing, etc.

If you have questions, please contact the Office of Residence Life, (920) 465-2040. Thank you for allowing us to serve you this year.

UW-Green Bay
Office of Residence Life
3350 Leon Bond Drive
Green Bay, WI  54311

(920) 465-2040


UW-Green Bay Residence Life is open

This communication was sent to UW-Green Bay students on March 13, 2020.

Effective Friday, March 13, 2020 Residence Life operations will shift to “break hours” and will continue break hours until at least Saturday, March 28.  Please refer to the e-mail from Interim Chancellor Van Gruensven for more on how the rest of the university is moving forward in response to COVID-19 (Coronavirus). You can also visit  for the most up to date information.

Below are the hours of operations for the Residence Life front desk and mail effective March 13.

Front Desk
Friday, March 13-Sunday, March 15: 24 hours
Sunday, March 15: desk closes at 10:00pm and break hours begin
Monday – Friday: 8:00am-10:00pm
Saturday- Sunday: 10:00am-10:00pm

Monday – Thursday: 10:00am-1:00pm and 5:00pm-7:00pm
Friday: 10:00am-1:00pm
Sunday: 5:00pm-7:00pm

If you are experiencing flu-like symptoms please contact the Counseling and Health Center by phone prior to going into the office. They can be reached at 920-465-2380 during normal business hours.  Counseling services will also be available to students throughout the break and while classes are being taught in an alternative format.

Over break dining services are available at the Common Grounds Coffee House and Garden Café.  The Cloud Commons will reopen Monday, March 23.  Watch for updates on when other locations will reopen.

University Police they can be contacted at 920-465-2300 24 hours/7 days a week. Questions can be referred to the Office of Residence Life, (920) 465-2040.

Oct. 24 Trick-or-Treat Tot Trot

UW-Green Bay to host family-fun event, ‘Trick-or-Treat Tot Trot’

Green Bay, Wis.—Rain or shine, the University of Wisconsin-Green Bay will host a safe trick-or-treat event, titled “Trick-or-Treat Tot Trot,” for children on Thursday, Oct. 24, 2019 from 4:30 to 6:30 p.m. The Office of Residence Life is the host.

The program is focused on pre-kindergarten through elementary school-age children from the Green Bay area. Participants and their adult chaperones/parents are asked to check-in at the Mauthe Center, 2418 Leon Bond Drive, Green Bay (adjacent to the Kress Events Center). Parking is available in the Kress Events Center lot or the Visitors lot near the University Union.

While there, children will be given a reusable trick-or-treat bag, will have the opportunity to take photos with costumed characters and will have a variety of treats to indulge in. From there, participants and their accompanying adult(s) will be led by a UW-Green Bay Ghost Guide to Roy Downham Hall, where they will trick-or-treat from room to room. Upon completion of the tour, Ghost Guides will return the groups to the Mauthe Center. An adult chaperone is required to accompany their children. Guides will leave intermittently. Families do not have to arrive at the Mauthe Center at 4:30 p.m.; however, the final tour will depart at 6:15 p.m.

“UW-Green Bay students and housing staff are thrilled to be able to welcome the Green Bay community for this age-appropriate event,” says Gail Sims-Aubert, Director of Residence Life. “We are pleased to bring this program back for a third year after our prior years’ successes where several hundred children toured our campus and enjoyed things like cookie decorating and receiving balloon animals in addition to getting loads of treats.”

Questions can be directed to Sims-Aubert at 920-465-2040.