University Committee announces resolution in appreciation of staff

The following resolution below was presented to the University Committee by Professor Heidi Sherman and approved electronically. The committee is confident that the sentiments expressed are shared by all UWGB faculty members.

Resolution of Appreciation for the Academic Staff and University Staff of UW-Green Bay

WHEREAS, UW-Green Bay, along with all educational institutions across the country, transitioned to online delivery of most of its services with little notice beginning on March 13th;

WHEREAS, this transition required long hours, expertise, and commitment to helping students from every UW-Green employee: both staff and faculty;

WHEREAS, to better guarantee the financial survival of UW-Green Bay into an uncertain fall and repay $1.4 million to the UW-System (as was asked in varying amounts of all UW-System institutions), university employees were asked to make financial sacrifices in May and June, and are being asked to continue this sacrifice for the remainder of the year;

WHEREAS, according to a state statute, faculty cannot take continuous furlough days, while Academic Staff and University Staff can;

THEREFORE, BE IT RESOLVED that the UW-Green Bay faculty are enormously appreciative of the commitment to students, and large financial sacrifices made by UWGB Academic Staff and University Staff during the COVID Spring and the rest of the COVID Year;

AND, BE IT FURTHER RESOLVED that faculty pledge to do their part in this effort by ensuring our instruction is of the highest possible quality and by ensuring our institution is as strong as possible moving forward.

University Staff Committee Statement on Adjusting Goals for Staff on Performance Reviews and Recording Time and Effort

The University Staff Committee recently petitioned approval on adjusting goals for staff on performance reviews and recording time and effort. The action was approved by campus leadership. See it here:

Overview

The COVID-19 impact on the university began during the annual performance review period for University Staff. The University Staff appreciates the deadline extension for performance review; however, some reviews were completed and submitted prior to COVID-19. The pandemic has increased the workload and/or changed the work performed. Many staff members have taken on additional responsibilities to assist with the University’s shift to remote working and distance learning. For employees whose reviews were completed before the shift, the pandemic may result in many performance goals for the upcoming year being difficult, if not impossible, to meet. Staff members could end up in the position where they are working hard, but not toward the goals they – and their supervisors – set for the year. As a result, annual reviews and goal setting must account for the unprecedented disruption caused by COVID-19.

Furthermore, work and life circumstances for staff may have been altered dramatically. Most University Staff employees are now required to keep a log of hours worked, recording how much time is being spent on each task. For some it is burdensome, with supervisors requiring details down to the minute. For others, a simple list suffices. Many budgets are frozen, which leaves staff without the financial resources they need for their work. Others do not have access to the human resources (i.e. student workers) and physical resources (i.e. equipment) they require. Moreover, the added labor of caretaking for family members, adjusting to an alternative work schedule, setting up a home office, and the overall stress of working and living during a global pandemic could undermine the ability of staff to complete their goals set before this crisis began.

Recommendations

For these reasons, we would like to advise supervisors and campus units to take the following steps when considering work performance and goals for annual reviews, and in requiring documentation for time and effort during the work day.

1) All goals not completed before December 31, 2020 should transfer to next year’s (2020-21) review cycle, unless the supervisor and employee agree that the situation surrounding the pandemic has obviated the goal.

2) Supervisors should encourage employees to discuss with them any new tasks they undertook, outline any temporary increases in workload/responsibilities, and summarize how priorities shifted in light of the COVID-19 pandemic on their self-evaluations.

3) Supervisors should consider new tasks that employees undertook, temporary increases in workload/responsibilities, and how priorities shifted quickly as a result of the COVID-19 pandemic in their assessments of the employee’s performance.

4) Supervisors and employees should not merely add new goals onto the carryover goals from 2019-2020. Rather, employees and supervisors should work together so that employees have roughly the same amount of goals for 2020-21 as they did for 2019-2020.

5) Recording time and effort worked is useful, especially where there may be distractions in some peoples’ new work environments. However, record keeping should not need to be so detailed that every minute must be recorded. As professionals, University Staff have a commitment both to the University and to our positions in the work that needs to be accomplished.

This recommendation and proposed action is endorsed by:

-Chancellor Mike Alexander

-Provost and Vice Chancellor for Academic Affairs Kate Burns

-Senior Vice Chancellor Business & Finance Sheryl Van Gruensven

Statement approved as to form by UW-Green Bay Human Resources

UW-Green Bay virtual bunco meeting

UW-Green Bay after hours Bunco meetup goes digital

When the COVID-19 pandemic threatened to stop a group of UW-Green Bay staff from gathering this month for Bunco—an informal after-hours ritual—a Zoom virtual meeting saved the day.

“Let’s be honest, I miss everyone and could really use some of the laughs!” wrote Residence Life Area Coordinator Amy Mauk, in an early planning email message. “Finding an online way to do Bunco has proved to be harder than you think. But we think we have found a way, and with the assistance of Virginia (Englebert), I think we have found a viable option using Zoom.”

The play-of-game requires three tables each set with two teams of two, through which players rotate based on if they win or lose each round, ensuring each participant has an opportunity to visit with the other eleven throughout the course of the evening. Instead of tables, the players rotated between breakout rooms within the Zoom conference. Instead of sharing a set of dice, women raided their Yahtzee and Tenzi sets to use for their own turns. And everyone brings their own best snacks.

UW-Green Bay Bunco zoom meeting

For years these coworkers and friends gathered in a member’s private residence monthly to socialize, relax and play the dice game. The UW-Green Bay Bunco gatherings were first organized by Virginia Englebert, Residence Life information process consultant, and continue to this day. To the group, including women from all parts of the Green Bay campus, with diverse professional roles, the monthly gathering offers an important opportunity to connect and socialize.

If you have any UW-Green Bay virtual gatherings, be sure to share screenshots on social media with #VirtualUWGB!

Don’t miss the first professional development opportunities of 2020

Members of the University Staff Professional Development Committee and the Academic Staff Professional Development Program Committee in partnership with University Police are excited to announce a new three-part safety training. This series of training sessions are different than “Dealing with Disruptions” offered in the past, and have been tailored to meet the needs of UW–Green Bay staff. The workshops are standalone, but are designed to be utilized together. Attend all three sessions to receive a certificate of completion and a tactical self-defense item.

Active Shooter: Run, Hide, Fight
When seconds count, the police are minutes away. This 90-minute workshop is designed to give the campus community member essential skills to survive until help arrives. Location:  IS 1034, Green Bay Campus.

Jan. 7, 2020; 10 to 11:30 a.m. or
Jan. 15, 2020; 1 to 2:30 p.m.

Crisis First Aid…What To Do Before Help Arrives
This 90-minute workshop will prepare the employee to provide “self-aid” and “basic lifesaving first aid” to others during a dynamic situation (mass casualty, plane crash, active shooter, etc.). This session is intended to inform the participant on basic treatments of traumatic trauma injuries. Location: IS 1034, Green Bay Campus.

Jan. 7, 2020; 1 to 2:30 p.m. or
Jan. 21, 2020; 10 to 11:30 a.m.

Self Defense: Protecting Yourself In A Crisis Situation
This two-hour course is designed to provide the participant with basic self-defense techniques to apply in dynamic situations. Watch, learn and participate at your own level. Location:  Studio One, Weidner Center.

Jan. 8, 2020; 10 a.m. to Noon or
Jan. 14, 2020; 1 to 3 p.m.

All Academic and University Staff are encouraged to attend.  There is no fee.

Registration – Active Shooter: Run, Hide, Fight
Registration – Crisis First Aid…What To Do Before Help Arrives
Registration – Self Defense: Protecting Yourself In A Crisis Situation

Register for three-part safety training in January

Announcing the first professional development workshops for the 2019-20 academic year. Members of the University Staff Professional Development Committee and the Academic Staff Professional Development Program Committee in partnership with University Police are excited to announce a new three-part safety training. This series of training sessions are different than “Dealing with Disruptions” offered in the past, and have been tailored to meet the needs of UW–Green Bay staff. The workshops are stand-alone, but are designed to be utilized together. If you attend all three sessions you will receive a certificate of completion and a tactical self-defense item.

Active Shooter: Run, Hide, Fight
When seconds count, the police are minutes away. This 90-minute workshop is designed to give the campus community member essential skills to survive until help arrives.

Jan. 7, 2020, 10 to 11:30 a.m.
Jan. 15, 2020, 1 to 2:30 p.m.
Location: IS 1034, Green Bay Campus

Crisis First Aid…What To Do Before Help Arrives
This 90-minute workshop will prepare the employee to provide “self-aid” and “basic lifesaving first aid” to others during a dynamic situation (mass casualty, plane crash, active shooter, etc.). This session is intended to inform the participant on basic treatments of traumatic trauma injuries.

Jan. 7, 2020, 1 to 2:30 p.m.
Jan. 21, 2020, 10 to 11:30 a.m.
Location: IS 1034, Green Bay Campus

Self Defense: Protecting Yourself In A Crisis Situation
This two-hour course is designed to provide the participant with basic self-defense techniques to apply in dynamic situations. Please come and watch, learn, and participate at your own level.

Jan. 8, 2020, 10 a.m. to Noon
Jan. 14, 2020, 1 to 3 p.m.
Location: Studio One, Weidner Center, Green Bay Campus

All Academic and University Staff are encouraged to attend.  There is no fee.
Note: Web conferencing will not be offered for these workshops at this time.

Registration – Active Shooter: Run, Hide, Fight

Registration – Crisis First Aid…What To Do Before Help Arrives

Registration – Self Defense: Protecting Yourself In A Crisis Situation

Registration for each workshop closes one-hour prior to the start of the last session.                                                

University Staff announces meeting times

Members of the University Staff are welcome to join the University Staff Committee monthly meeting on the third Thursday of every month at 10 a.m. in IS 1034, Green Bay Campus. The next meeting will be Thursday, Oct. 17, 2019.  Agenda and previous minutes are available on the USC website. Your 2019-20 University Staff Committee: Kim Mezger, chair; Holly Keener, vice chair; Lisa Francl (MAN), Jayne Kluge, Sue Machuca (SHE), Theresa Mullen, Kaitlyn O’Claire (MNT), Teri Ternes, and Tracy Van Erem.

University Staff has funds available for professional development (employees on all campuses can apply)

The University Staff Professional Development Committee has funds available to assist University Staff when attending professional development opportunities. Request Funds, here. University Staff at all four campus locations may request professional development funds. Costs to be considered include registration fees and lodging. Itemized receipts must be submitted for reimbursement.  Reimbursement is limited to 50 percent of the covered costs with a maximum reimbursement of $300 per employee, per academic year. Funding is not contingent upon the department/unit contribution, and is subject to availability.

For committee review and consideration, the employee’s supervisor must electronically submit a completed & signed funding request form with required documentation at least two weeks prior to the conference/workshop. Send to Teri Ternes at ternest@uwgb.edu, chair, University Staff Professional Development Committee. Retroactive requests will not to be considered. Requests must be for the current budget year.  Deadline for consideration is May 1. Applications will be processed as they are received. Direct questions to the USPDC committee chair. The form to request funds is here.

University Staff is no longer recycling toner cartridges, but the Mailroom will help

The University Staff is no longer collecting toner cartridges or tanks on the Green Bay Campus. Going forward the Mailroom will take all cartridges and toner tanks provided they are in clean packaging. Below are options for recycling:

New cartridges that you no longer use, can be sent to the Mailroom marked “Surplus.”

  • You may also dropped them off in person at Laboratory Sciences, Room 110A.

UW-Green Bay mentors needed for ‘Campus Connection’

The University is in desperate need of mentors to help new staff to become more engaged in the University community. The Campus Connections program is an excellent way to give back and get to know staff across campus. Many mentors are needed for Academic and University Staff.  Please contact Julie Flenz in Human Resources at x2390 to submit your name. Thanks for your consideration – Lynn Niemi, Academic Staff Chair and Kim Mezger, University Staff Chair.

 

University Staff no longer recycling toner cartridges, but the Mailroom will help

The University Staff is no longer collecting toner cartridges or tanks on the UW-Green Bay campus. Going forward the Mailroom will take all cartridges and toner tanks provided they are in clean packaging.  Below are the options for recycling:

  • MARCO cartridges:  Print a postage paid/free shipping label here: https://www.marconet.com/support/vendor-recycling-program
  • All other cartridges and toner tanks: The Mailroom will pick them up in original packaging or plastic bag for recycling on the normal mail run. You may also dropped them off in person at Laboratory Sciences, Room 110A
  • New cartridges that you no longer use can still be sent to Surplus.

Please email usc@uwgb.edu if you have any questions.